Volunteer Role Descriptions
Scorekeeper / Timekeeper (Minor Officials)
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This volunteer is part of the game's officiating crew and must remain impartial and professional.
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Scorekeeper: Completes the official game sheet, accurately recording scores, fouls, and relevant stats.
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Timekeeper: Operates the game clock - starts, stops, and resets as directed by referees.
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Take direction only from the referees. No one else (coaches, spectators, players) should interfere or distract the Minor Officials.
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Display neutrality - no cheering or showing bias while performing these duties.
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If a Minor Official is removed during a game, the team must supply a replacement or risk forfeiting.
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Each team is required to provide one volunteer to complete these duties at the score table.
Spectator Mediator and Clean-Up Monitor (One parent per game)
This single volunteer handles both spectator oversight and gym cleanup responsibilities. This role is required by EYBA for every game.
Spectator Mediator duties:
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Must be an adult (18+) and not part of the coaching staff or team management.
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Wears a visible lanyard and sits with the team's spectators.
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Introduces themselves to the referees about 5 minutes before the game starts.
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Monitors spectator and bench conduct; intervenes calmly in potential conflict situations.
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Reports serious incidents to the zone director with details (date, time, teams, description).
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Note: If a team fails to supply a Spectator Mediator, it can result in a default (forfeit).
Clean-Up Monitor duties:
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Arrives ~15 minutes early (before the prior game ends) to position themselves and begin oversight.
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Ensures rules are followed: no outdoor shoes on gym floor; only water permitted; no other food or drinks.
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After the game: collects trash, clears benches, ensures all equipment is returned and the facility is tidy.
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The Clean-Up Monitor may also be the same person doing scorekeeping/timekeeping, team manager, or a coach - as long as they are an adult.
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Repeated failures to comply may result in warnings, game forfeits, or ineligibility for playoffs.
Final Notes & Expectations
- The team manager will confirm and assign volunteer roles before each game.
- Please review your role's responsibilities in advance and arrive early.
- Your participation is crucial. By filling these roles, you help SLAM and EYBA maintain a well-organized, respectful, and safe environment for players, coaches, officials, and spectators.
